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Rent collection is the one part of being a landlord you cannot afford to get wrong — a check that arrives ten days late every month, or not at all, turns a good investment into a headache. Extra Property Management runs professional rent collection services for owners across New Jersey and Bucks County, Pennsylvania: rent billed and collected online on the first, posted straight to your owner statement, and a firm, legally-correct late process that starts the same week a payment is missed. We are a Trenton-based, licensed NJ & PA firm with over 330 five-star Google reviews, and we handle this every day.
We provide rent collection services throughout Mercer, Middlesex, Somerset, Burlington, Hunterdon and western Monmouth counties in New Jersey, plus Bucks County, Pennsylvania — one local team, licensed on both sides of the Delaware.
Full-service residential, HOA & commercial management across Mercer, Middlesex, Somerset, Burlington, Hunterdon & western Monmouth NJ + Bucks County PA.
Rent collection is not just cashing a check. It is a system — billing, payment, posting, follow-up, and, when it comes to it, a legally-correct late process. Here is exactly what we run for you, in order.
Every tenant is set up in a payment portal at move-in. Rent is billed automatically, due on the first, and paid by bank transfer, debit, or card — no chasing checks in the mail, no cash handoffs. Tenants can set up autopay, which is the single biggest thing that gets rent in on time. You do nothing; the money simply lands.
As payments come in, they are posted to your owner ledger the same day and reconciled against the lease. Once funds clear, your net proceeds are disbursed to you on a set schedule by direct deposit. You always know what was collected, what was deducted, and what is on its way to your account — it is all visible in the portal.
When rent is not in by the due date, our follow-up starts on day one — not at the end of the month. Reminders go out, the grace period defined in your lease is applied, and the late fee is assessed exactly as the lease allows. A missed payment gets a phone call and a documented notice, so a slow tenant is corrected before it becomes a pattern.
If a tenant keeps missing rent, we do not sit and wait. We serve the correct notice — a New Jersey demand and eviction filing, or a Pennsylvania notice to quit and Landlord/Tenant Complaint — on the right timeline, and start the legal clock the same week. Moving fast and cleanly is what keeps one late month from turning into three months of lost rent.
Eviction servicesEvery dollar collected, every late fee, and every deduction flows into a monthly owner statement and a clean year-end summary your accountant can use. You get an owner portal with itemized income and expenses, so tax time is a download, not a shoebox. This is the paper trail that also protects your position if a payment dispute ever ends up in court.
Landlord servicesThis service fits the owner who is tired of being the bad guy. If you have a good tenant but you are the one texting about the late check, or you own a few units and the follow-up has quietly become a part-time job, a professional collections process takes that friction off your plate — the tenant now answers to us, not to the person who owns their home. It also fits the out-of-state or long-distance owner: a large share of our owners live somewhere other than where their rental sits, and online collection plus one local contact makes distance a non-issue. And it fits the owner who has already been burned by a tenant who paid late for months while nothing was documented. If you want rent handled firmly, on a fixed timeline, with every notice papered correctly, this is built for you. If you self-manage one unit with a flawless long-term tenant and enjoy it, you may not need us yet — and we will tell you that honestly.
Rent collection is not a standalone line item you buy on its own. It is part of full-service management, and our management fee is a flat, transparent percentage of the rent we actually collect — which lines our interest up with yours: we only get paid on rent that lands.
Because we are paid on a percentage of collected rent, a check that never arrives costs us too — so we chase it as hard as you would. Late fees, when the lease allows them and they are collected, are generally credited to you, not kept by us as a hidden revenue stream. Only one local competitor publishes its fees at all; we would rather tell you the number on the first call. For a full breakdown, see our property management fees page, and for what a manager does beyond collections, our landlord services. Your exact rate depends on the property type, location, and number of units — a free rental analysis puts a real number in front of you.
Anyone can take a payment. The value is in what happens when a payment does not come — and that is where an out-of-area franchise or a lone landlord tends to freeze. We are a real Trenton team, licensed in both New Jersey and Pennsylvania, which means we can carry a delinquency all the way from the first missed day to a courtroom on either side of the Delaware without handing you off. Over 330 five-star Google reviews say our owners actually get paid and actually get answered. And because our fee is a flat percentage of collected rent, we win only when you do — there is no incentive for us to let arrears drift.
I had a wonderful experience renting my home through Extra Property Management. The whole process was smooth, professional, and stress-free. The team was always responsive, helpful, and made everything easy. Highly recommend!
I had a few properties that became too much for me to handle on my own, but Extra Property Management did an amazing job. They helped me with everything, keeping track of the details, and taking care of my tenants with respect.
Extra Property Management is a reputable company with efficient services and dedicated staff. I had a positive experience working with them.
At move-in, each tenant gets a login to a secure payment portal. Rent is billed automatically, due on the first, and paid by bank transfer, debit, or card. Tenants can turn on autopay so rent is drafted the same day every month. Payments post to your owner ledger as they arrive, and your net proceeds are deposited to you on a set schedule — no checks, no cash.
Follow-up begins on day one, not at month-end. We send reminders, apply the grace period and late fee exactly as your lease allows, and document each contact. If the tenant keeps missing, we serve the correct legal notice and start the eviction clock the same week — a New Jersey filing or a Pennsylvania notice to quit, depending on where the property sits. Acting fast is what stops one late month from becoming three.
Late fees are only charged when your lease provides for them and the law allows, and when collected they are generally credited to you as the owner rather than kept by us as a hidden revenue stream. We would rather see rent paid on time than profit from it being late — and because our management fee is a percentage of collected rent, our incentive is to get the rent in, not to run up penalties.
Yes — a large share of our owners live somewhere other than where their rental is. Because collection, posting, and disbursement are all online, and you have an owner portal with monthly statements and one local contact, managing from another state works exactly like managing from across town. Being licensed in both New Jersey and Pennsylvania, we can also act on your behalf through the local courts if it ever comes to that.
Rent collection is part of full-service management, not a separate charge. Full management in this market typically runs about 8–10% of collected rent, and we quote a flat, transparent rate up front with no surprise line items. Because we are paid on rent actually collected, a vacant unit or an unpaid month costs us too. Your exact rate depends on the property type, location, and number of units — a free rental analysis gives you the real number.
We collect rent for owners throughout Mercer, Middlesex, Somerset, Burlington, Hunterdon, and western Monmouth counties in New Jersey, plus Bucks County, Pennsylvania. Because we are licensed on both sides of the Delaware, we handle everything from routine collection to court filings without handing you off — one Trenton-based team for the whole region.
Tell us about your property and we'll send a no-obligation rental analysis: a realistic rent estimate, our flat management fee, and how we'd get your rent collected on time. Call 609-800-2060 or use the form.
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We collect rent for owners across all seven of our counties in New Jersey and Pennsylvania. Explore your county hub for local detail on the market and the rules that shape it.
Available throughout Mercer County — Trenton, Hamilton, Princeton, and the Windsors.
Available throughout Middlesex County — New Brunswick, the Brunswicks, and Monroe.
Available throughout Somerset County — Somerville, Hillsborough, and Branchburg.
Available throughout Burlington County — Mount Holly, Bordentown, and the river towns.
Available throughout western Monmouth County — Freehold, Englishtown, and Millstone.
Available throughout Hunterdon County — Flemington, Clinton, and Lambertville.
Available throughout Bucks County — Bensalem, Levittown, Morrisville, and Doylestown.
Rent collection is one piece of the job. Owners in our region also rely on our full landlord services, careful tenant screening — the single best way to make sure rent gets paid in the first place — and, when collection fails, court-ready eviction services. Return to our Trenton property management home to see the whole service area across New Jersey and Bucks County, Pennsylvania.